JC360 Wiki

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===== Default Settings =====

^Administrators can customize settings in the default settings menu, just as they expect jc to work properly. The modifications can be made for company level, group level or even user level. To select the appropriate hierarchy level, you can find the company hierarchy on the left side of the page, supplemented with a search box above it.   ^
You can find the default settings menu in the jc website or just click [[https://jobctrl.com/UserCenter/Users/GeneralSettings.aspx|here]]. The default settings can be modified by the company administrators. Users with employee or supervisior access level will not be able to edit any of the options listed below.

{{:website:screenshot_53.png?600|}}

==== Working hours ====
  * **Daily Working time**: this is the expected working time of the day (total expected working hours per week divided with the number of working days). You will find some help, with the worktime modification [[website/worktime modification|here]].
  * **Core time**: In case of flexible work time, this is the period the users must spend with productive working, and they can do the rest flexibly outside this time window. In case the start time is later than the end time then it is assumed as night shift where the end of daily working hours is on the next day. (If there is no flexible work time then the core time should be set the same as in the business hours below.)
  * **Minimum working time during core time:** The minimum active worktime expected to be recorded. It must be less than the gap between the below late start and the early finish time settings. 
  * **Latest start**: If no work activity is recorded until this time then it is automatically indicated in the user reports as an event of a breach.
  * **Earliest Finish**: If the daily work is finished before this time then it is automatically indicated in the user reports as an event of a breach.
  * **Business hours**: Personal work time should be recorded within this period. In case of flexible work it includes the core time outside which users can decide when they complete the expected daily work time. The automated rules - except for logout rules - are effective only for this period.
  * **Longest inactivity within business hours**: If no desktop activity (mouse or keyboard stroke) is detected for this much time then the application will automatically stop registering work time and switches to inactive status (the icon turn red from green).
  * **Longest inactivity outside business hours**: If no desktop activity (mouse or keyboard stroke) is detected for this much time then the application will automatically stop registering work time and switches to inactive status (the icon turn red from green).
  * **Deadline for modifying working time**: The maximum limit for backward work time modification. The manually edited work times are separated entries in the activity reports.
  * **Calendar**: The workdays and legal holidays are calculated according to the selected calendar.
  * **Time zone**: Ensure the proper operation in your region by setting the time zone correctly, which affects the reports as well
  * **Amount of days to manage in future daily schedules:**
  * **Manageable worktime schedule related data:**
  * **Worktime schedule default values:**
  * **Cut off inactive working time on day start and end:** You can set here to cut out inactive times in reports automatically in case the first and/or last work type of the day was inactive PC time.


==== Desktop ====
Desktop sets up the framework of the desktop application usage

  * **Screenshot quality**: By default a printscreen of the active task is saved once in every 30 seconds. Here you can turn off the print screen feature or change the picture quality (readable or illegible resolution).
  * **M Internet Explorer waiting time threshold**: When IE browser is used the system is capable to measure the response time of the browser. The amount of time a user spent with waiting for system response compared to the active working time can be shown in the Workflow report.
  * **Rule restrictions**: The rights of users to manage the automated rules.
        * **Rules cannot be overridden**: It disables the ability to disable the automatic task changes.
        * **Rules cannot be created or changed**: It disables the option to create or change rules. 
        * **Titles can be modified:** The above disable setting is reduced so that users can modify the title conditions of their own desktop rules.
        * **Restrict self-learning rule validity**: This setting limits the validity of the private self-learning rules (Valid until withdrawal, Valid until window is open, Valid for one hour, Valid for one day).
  * **Multiple device login**: allows several devices to be online with the JobCTRL at the same time.
  * **Interrupt offline work time upon user activity**: Offline worktime will stop as soon as the client recognises signs of activity.
  * **Show notification window**: it is possible to define for the whole company whether the notification windows of the desktop application is visible (On) or not visible (Off). By choosing the personal setting option, each user will be able to set visibility in their applications.
  * **Enable to-do list feature**: This is and additional service, can be requested from the JC support. For more information about the To-Do list, click [[website/ToDo_list|here]].
  * **Anonym mode**: It will hide all personal data.
  * **Ad hoc offline work starts on lock**: Ad hoc offline work automatically starts when the PC is locked.

==== Offline Work ====

Offline work (In case of offline worktime no desktop activity is documented. Typical offline activities are meetings, training and other work activities when the user is away from the work station. Offline sessions can be triggered by inactivity (ad-hoc) or they can be synchronized from Outlook meetings. Offline sessions are assigned to manually selected tasks. The conditions of registering offline time is regulated in the advanced view (Set up your business\Company settings\Default settings).\\

  * **Ad-hoc offline work maximum length**: The maximum duration of an inactive activity.
  * **Longest offline work triggered by inactivity**: The maximum duration of offline worktime if the timer was not started manually or triggered by a meeting request.
  * **Mandatory offline work subject**: Offline worktime can be saved only when the Subject field is completed.
  * **MS Office Outlook Synchronization**: It enables automatic task synchronization from the Outlook Calendar meetings. (Events marked as private are never synchronized.)
   * **IBM (Lotus) Notes Sync**: It enables automatic task synchronization. (Events marked as private are never synchronized.)
   * **Synchronization of Google Calendar created meetings**: It enables automatic task synchronization from the Google Calendar meetings. (Events marked as private are never synchronized.)
   * **Offline Work (Ad-hoc) enabled**: You can give permission to the users to add offline time sessions. If not selected, then the offline timer for inactivity is disabled (it can neither be started with the default CTRL+F12 shortcut) and will not switch back automatically to work status after the inactive period.
   * **Default task for meetings**: Set the default task which the synchronized Outlook/Lotus/Google Meet meeting times are assigned to when the meeting request is not available.
   * **Synchronization of tentative meetings**: Tentative meetings are synchronized also. If this is not set, only accepted meetings will be synchronized.
==== Mobile ====

==== Project and Tasks ====

  * **Mandatory task/project attributes**: Select the mandatory fields which need to be filled to create or close a task.
       * **Priority**: Tasks and projects can be created only when priority (importance) is added. Priority range: 1-9999.
       * **Period**: Tasks and projects can be created only when start- and end time is added.
       * **Planned Worktime**: Tasks and projects can be created only with an estimated time to complete it.
       * **Estimated Cost**: Tasks and projects can be created only with their estimated costs.
       * **Description**: Tasks and projects can be created only with a description added to them.
       * **Category**: Tasks can be labeled with categories so that the similar types of tasks can be easily grouped in the activity and worktime reports. Here you can make it mandatory to label the new tasks with one of the categories you have previously created. You can create category labels in the Task Category menu.
  * **Mandatory Task assignment attributes**: Select the mandatory fields for task assignment. These fields has to be filled when tasks are distributed among coworkers  
      * **Start/End Date**: Tasks and users can be assigned only when start- and end time is added.
      * **Planned Worktime**: Tasks and users can be assigned only with an estimated time to complete the task is given.


==== Other ====

  * **Email sending**: If you untick the checkbox then no automated emails are sent, including reports and other notifications.
  * **Minimum number of active users in group**: You can set up notification in case there are too many leave requests at a time. Here you can set the limit for leave requests over which an automated notification is sent by email. At the same time a notice also appears in the leave calendar if this limit is exceeded.
  * **Minimum percent of active users in group**: You can set up notification in case there are too many leave requests at a time. Here you can set the minimum percentage of a workgroup who need to be present. If there are too many leave requests then an automated notification is sent by email. At the same time a notice also appears in the leave calendar about the possible shortage of manpower.
  * **Re-open of task assignments**: You can set the permission for users to reopen their closed tasks.
  * **Audio file downloads**: Here you can give access to the users to download their own recorded conversations.
  * **Default task for clients**: You can set a default task for initial desktop login or in case the last selected task is already closed.
  * **End of day**: The JC will end the actual business day by the time given in the box.
  * **Default home page after login**: The pre selected page will appear first, after logging into the website.
  * **Clients data collection settings**: The client will only collect datas from the seleted options, can you can set the client to save a screenshot, also for both options, you can set the number of days to retain these datas.
  * **Allow to add partial day leave**: Allow to users, to take holiday [[website/leaves_and_schedules|leaves]] not only for a whole day, but also for hours. 
  * **Two factor authentication**: We accept two-step authentication by checking the checkbox
==== Permissions ====

  * **Manage Permissions**: Here users can be provided with permission to edit the access rights of coworkers
  * **Access to wages**: Here users can be provided with permission to edit the hourly wages
  * **Access to Reports**: Disables the report menu
  * **Access to KPIs**: Disables the KPIs menu
  * **Visible screenshots**: You can control the access rights to the print screens of user activities
  * **Access to vacation calendar**: You can control the access rights to the leave calendar
  * **Manage task/project**: Users can manage tasks at different levels. Here you can set the limitations of creating and modifying tasks
  * **Request approval**: Define the circle of users who can make decisions about the requests which need approval
  * **Manage company subscription**: Gives the permission to the user to manage the company subscription.
  * **Worktime modification without approval**: You can allow users to modify worktime registration without approval
  * **Holiday registration without approval**: You can allow users to register vacation in the [[website/leave calendar]] without approval
  * **Offline working time request without approval**: You can give permission to the users to create offline work time sessions without subsequent approval
  * **Management of subordinate users**: You can allow users to manage other subordinate users
  * **Manage daily schedules without approval**: You can allow users to register [[website/leaves and schedules|daily schedules]] in the leave calendar without approval
  * **Manage sick leaves**: You can allow users to manage [[website/leave request|sick leaves]]
  * **Website login**: You can allow users to log in to the website
  * **Visibility of collected data**: The datas will be visible to the JC client.
  * **Manage vacation limits**: You can allow users to manage vacation frames.